Thesis supervision committee

1. MEETING OF THE INDIVIDUAL COMMITTEE (FOLLOW-UP COMMITTEE)

We remind you that all PhD students must organise a meeting of their individual committee before the end of June. This is mandatory for all PhD students who are not about to end their PhD, viz. (1) at the end of their 1st or 2nd year, or (2) at the end of their 3rd or more year and who have not scheduled their defence yet. This is moreover strongly encouraged for the others.

As a reminder, the meeting can be help using videoconferencing, and the meeting must include a moment without the thesis director(s). A typical organization is the following, but it can be adapted if everyone agrees (except the time without the director(s), which is mandatory):

– upstream (for example ten days before the meeting), send the members of the monitoring committee all useful documents, a CV, the annual report (see point 2 below) and publications if you have, current submissions, etc.,

– presentation of the context (funding, place of work, etc.), work, progress, other missions (teaching, publications, participation in schools, conferences, etc.) by the PhD student (15 minutes for example),

– discussion without the director(s), about the conditions of the thesis (material conditions, relations with the director, with the laboratory, wishes for the future career, etc.).

Following the meeting, the two committee members must agree on a report, which one of them sends to the doctoral school (edmiis@normandie-univ.fr), with a copy to the PhD student, the director(s) and the other committee member. The committee may use the attached form, or send a free file (in PDF format).

For doctoral students at the end of their 2nd year or more (i.e. enrolled, even late, during academic year 2019 – 2020 or before), the report of the individual committee must give an opinion (favourable, or unfavourable) about the re-enrolment for the PhD (i.e. for a 3rd year or more).

2. ANNUAL REPORT (annual report or end of thesis report)

In addition, all PhD students must complete a short report on their activities over the past year, using the attached form. This report is intended for the registration institutions as well as for the region. Please fill it in carefully; we remind you in particular that the region insists on the missions of diffusion of scientific, technical and industrial culture.

 

The end of thesis report is to be completed if your proposal for the jury of defense is filed in SYGAL (instead of the annual report)

After having filled it in, signed it, and had it signed by your PhD director(s) and your laboratory director, you must to file it in SYGAL apllication (https://sygal.normandie-univ.fr/) .

Form for the composition of the CSI
Form report of CSI
Rapport d’activité annuel 2022 – v2
Rapport de fin de contrat de thèse 2022 – v1
Home Page BEING A DOCTORAL STUDENT Thesis supervision committee

After the first registration, the doctoral student must form a committee composed of two members.

 

This committee will serve in particular to check the proper functioning of the PhD student and director couple, to give the PhD student advice on all aspects of his thesis and professional integration, to detect possible problems as early as possible and to help solve them.

 

The setting up of a monitoring committee is mandatory for PhD students starting their thesis from the beginning of the 2017 academic year.

 

The doctoral school recommends that one of the members be geographically close to the PhD student, so that the latter can easily meet him if necessary, but outside the immediate scientific or personal environment of the thesis director, in order to guarantee his independence. The other member must be outside the Normandie Université (Caen, Le Havre, Rouen) and close enough to the scientific field of the thesis. At least one of the members must be an academic (researcher or teacher-researcher) holding an HDR.

 

The members of the committee can be part of the jury during the defense, but cannot be rapporteurs of the thesis.

 

The members of the committee are proposed by the doctoral student and/or his director, and validated by the doctoral school. It is important that the doctoral student feels comfortable with the members of the committee, so it is the PhD student’s opinion that takes precedence in case of disagreement with the thesis director.

 

The committee meets (videoconferencing possible) about once a year, more if the PhD student or the thesis director so wishes, to examine all aspects of the thesis (material conditions, progress of work, training followed, participation in congresses, etc.) ). He/she writes a report, which may be quite short if the thesis is proceeding normally (the doctoral school will provide a model).