Roles and Responsibilities of PhD Student Representatives

The ED council comprises 22 members, including 4 doctoral student representatives. Each doctoral student representative has a substitute. The geographical distribution of the doctoral student representatives is defined in the internal regulations and covers the whole of Normandy. It is recommended that they represent the main fields of the ED.

The roles of the elected doctoral students are:

• • representing doctoral students in the councils (Doctoral School and College of Doctoral Schools),
  • ensure the integration of new doctoral students,
  • report on issues encountered by doctoral students during their thesis (pressure, doubts, lack of information, etc.),
  • participate in the organisation of the doctoral school’s doctoral students’ day, once a year,
  • inform doctoral students of the decisions taken by at the council,
  • be prepared to seek information from the ED, but also from your department or the INSPE, in order to answer questions from doctoral students, for example about teaching opportunities,
  • test training courses before they are offered to all doctoral students

Substitutes are invited to all council meetings. They may only participate in votes if their representative is not present.

When travel is necessary in the course of their duties, expenses are covered by the ED.

Elected doctoral students participate in:

• ED board meetings: 4 per year on average, average duration 2 hours, with one face-to-face meeting per year in June,
• Enlarged management meetings on Mondays at 11:30 a.m.: 5-6 meetings per year, including one before each council meeting. The extended management team is composed of the management team, the administrative team and the elected doctoral students and their substitutes. It is a forum for discussion on the running of the ED,
• CED (College of Doctoral Schools) meetings, 3 to 5 per year